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RYA Board Responsibilities

A) President:
1. The President shall call and preside over all meetings of the Board of Directors and the Association required to efficiently conduct the business functions and supervising the established sports program.
2. The President shall oversee the Vice President, Treasurer, Secretary, Director of Communications and Director of Registration Board positions.
3. The President shall be member ex-officio of all committees, except the nomination committee, and shall appoint representatives to other organizations as necessary.
4. The President may make special assignments and appoint special committees as required and shall perform all other duties pertaining to the office.
5. The President shall sign the Park Contract with the City of North Richland Hills.
6. The President may approve and co-sign checks for the payment of bills and other expenditures, as approved by the Board of Directors.
7. The President shall also volunteer in the concession stand at least once per season and at other times, as available, during other RYA events, including but not limited to volunteering during sports registrations, opening day decorations, playoffs and tournaments.
8. The President shall also handle issues regarding members, coaches, team moms, etc. with the utmost professionalism, tact and above all confidentiality.

B) Vice President
1. The Vice President shall oversee all Board member positions not explicitly stated as a responsibility of the President.
2. The Vice President may approve and co-sign checks for the payment of bills and other expenditures, as approved by the Board of Directors.
3. The Vice President shall attend all City Parks and Recreation meetings and / or appoint an alternate.
4. The Vice President shall also volunteer in the concession stand at least once per season and at other times, as available, during other RYA events, including but not limited to volunteering during sports registrations, opening day decorations, playoffs and tournaments.
5. The Vice President shall also handle issues regarding members, coaches, team moms, etc. with the utmost professionalism, tact and above all confidentiality.
6. The Vice President shall perform duties as assigned by the President.

C) Secretary
1. The Secretary shall prepare an agenda for each meeting of the Board of Directors.
2. The Secretary shall communicate the prepared agenda and notify all Board members of upcoming meetings.
3. The Secretary shall take and preserve the minutes of all meetings of the Association and the Board of Directors.
4. The Secretary shall maintain the record books in which the By Laws, standing rules, and minutes are entered with any amendments to these documents properly recorded and to have the current record book on hand at every Board of Directors meeting.
5. The Secretary shall be responsible for canvassing the voting register to validate the election of all general meetings.
6. The Secretary shall act as apparel coordinator for the RYA Board of Directors providing options for such as deemed appropriate.
7. The Secretary shall also volunteer in the concession stand at least once per season and at other times, as available, during other RYA events, including but not limited to volunteering during sports registrations, opening day decorations, playoffs and tournaments.
8. The Secretary shall also handle issues regarding members, coaches, team moms, etc. with the utmost professionalism, tact and above all confidentiality.
9. The Secretary shall perform duties as assigned by the President.

D) Treasurer
1. The Treasurer shall receive all monies of the Association and shall keep an accurate record and accounting of all receipts, expenditures, deposits and shall pay out funds only as authorized by the Board of Directors.
2. The Treasurer shall present a statement of current financial status of the Association as directed by the President, and shall make a full and complete report at the end of the calendar year.
3. The Secretary shall procure and manage the insurance for Richland Youth Association with Board approval.
4. The Treasurer shall provide such data as required for timely preparation of all insurance, tax and /or other business statements necessary for the operation of the calendar year.
5. The Treasurer shall have the authority to co-sign checks with the President and Vice President.
6. The Treasurer shall also volunteer in the concession stand at least once per season and at other times, as available, during other RYA events, including
but not limited to volunteering during sports registrations, opening day decorations, playoffs and tournaments.
7. The Treasurer shall also handle issues regarding members, coaches, team moms, etc. with the utmost professionalism, tact and above all confidentiality.
8. The Treasurer shall perform duties as assigned by the President.
9. Be Chairman of the Budget Committee of all Sports Programs.

E) Directors of Sports:
1. The Directors shall perform such duties as directed by the Board of Directors and shall be responsible to the body for their respective sport program.
2. The Basketball Director’s term shall run from April 1st to March 31st to allow for preparation of the following season.
3. The Directors shall interact with the Director of IT/Communications as necessary to ensure a smooth season for their sports program
4. The Directors shall appoint, upon approval of the Board of Directors, those officers, aides, committees and representatives, necessary for the operation of the sport program for which they are responsible.
5. The Directors MUST appoint Vice Commissioners and communicate expectations and guidelines for each league of their sport prior to the draft for their sport.
6. The Directors shall assist in the procurement of coaches for all teams.
7. The Directors shall assist in the draft of the teams for their sport’s program.
8. The Directors shall schedule all games; make ups, tournaments and practice locations.
9. The Directors shall communicate the schedule to the Director of Special Events and the selected Officials organization.
10. The Directors shall submit team updates to the Director of IT in order to maintain accurate Team Rosters in the database.
11. The Directors shall preside over all Team Management meetings.
12. The Directors shall serve as members of the Budget Committee.
13. The Directors shall also volunteer in the concession stand at least once per season and at other times, as available, during other RYA events,
including but not limited to volunteering during sports registrations, opening day decorations, playoffs and tournaments.
14. The Directors shall also handle issues regarding members, coaches, team moms, etc. with the utmost professionalism, tact and above all confidentiality.
15. The Directors shall perform duties as assigned by the President.

F) Director of IT/ Communication:
1. The Director of IT/Communication shall make and distribute copies of the By Laws, standing rules, and any standing resolutions to new officers of the association.
2. The Director of IT/Communication shall make and distribute Business Cards for Board Members upon taking office.
3. The Director of IT/Communication shall maintain and keep the ryasports.com website current with good content for the public at all times.
4. The Director of IT/Communication shall assist with Registration and Public Relations as necessary.
5. The Director of IT/Communication shall prepare all official correspondence and maintain a file of such correspondence and other records and documents of the association.
6. The Director of IT/Communication shall serve all notifications of the association.
7. The Director of IT/Communication shall also volunteer in the concession stand at least once per season and at other times, as available, during other RYA events, including but not limited to volunteering during sports registrations, opening day decorations, playoffs and tournaments.
8. The Director of IT/Communication shall also handle issues regarding members, coaches, team moms, etc. with the utmost professionalism, tact and above all confidentiality.
9. The Director of IT/Communication shall perform duties as assigned by the President.

G) Director of Special Events- Volunteer Services
1. The Director of Special Events- Volunteer Services shall be responsible for all publicity in schools, newspapers, etc. pertaining to registration and work in conjunction with the Directors.
2. The Director of Special Events- Volunteer Services shall be responsible for getting any and all sponsors for the Association.
3. The Director of Special Events- Volunteer Services shall run advertisements in the local newspapers for registration.
4. The Director of Special Events- Volunteer Services shall produce registration flyers and distribute to local schools and public bulletin boards.
5. The Director of Special Events- Volunteer Services shall write and submit articles to the newspaper for the organization.
6. The Director of Special Events- Volunteer Services shall write (a minimum of 2 per season) and provide to the Director of Communications for publish, a newsletter to be sent to the membership each season.
7. The Director of Special Events- Volunteer Services shall also volunteer in the concession stand at least once per season and at other times, as available, during other RYA events, including but not limited to volunteering during sports registrations, opening day decorations, playoffs and tournaments.
8. The Director of Special Events- Volunteer Services shall also handle issues regarding members, coaches, team moms, etc. with the utmost professionalism, tact and above all confidentiality.
9. The Director of Special Events- Volunteer Services shall perform duties as assigned by the President.
10.The Director of Special Events- Volunteer Services shall be responsible for coordinating Picture Day with the photography studio and communicating the details to the Team Mom for scheduling.
12. The Director of Special Events- Volunteer Services shall be responsible for coordinating all activities necessary for the execution of the Carnival for each sport.
13. The Director of Special Events- Volunteer Services shall be responsible for working with the Directors for each sport to coordinate the Opening Day ceremonies for each sport.
14. The Director of Special Events- Volunteer Services shall be responsible for coordinating other special events for the organization, including those where fundraising for the organization is the primary goal.